Program Coordinator (PC)

Position

Program Coordinator (PC)

Report to

Executive Director (ED)

Manage

Program Managers (PM)

Status of Contract

1 year contract with possibility to continue to UDC

Location

Phnom Penh

Salary Range

USD 1700 – USD 2392 per month

Deadline extended until

September 7, 2022

Responsibilities

Duties

Strategic Program Leadership and Implementation 

• Develop programmatic strategies and design of interventions with close consultation with management committee and relevant staff including work plans, budgets, funding and human resources
• Actively participate in management meetings to ensure effective leadership and management of the association in line with institutional strategies and goal
• Work closely with the management committee to proactively prevent/address programmatic challenges and risks
• Work closely with communication  & resource mobilization coordinator in fundraising efforts by ensuring an overview of relevant donors, ongoing screening of funding opportunities, dialogues/meetings with key stakeholders, and contributing to proposal writing
• Foster good relations with donors, partners or relevant stakeholders by maintaining and initiating dialogues with key stakeholders
• Work closely with the management committee to develop necessary policies, guidelines, or SOP to strengthen management and leadership capacity of the association
• Actively participate in board meetings if required

Coordination of Program Activities and Team Leadership

• Coordinate effectively and efficiently the implementation of all program/project activities and ensure compliance with donors’ requirements 
• Provide feedbacks and guidance to program staff
• Lead and supervise consultants on specific assignments and produce terms of references, contracts and time allocation
• Cooperate with Communications and Resource Mobilization Coordinator to provide new project orientations to relevant staff
• Provide trainings to program staff to enhance their capacity in relevant areas
• Undertake personnel performance appraisals of program staff under supervision

Monitoring and Evaluation

• Ensure the monitoring, evaluation and learning plan is developed alongside a logical framework matrix to ensure that outcomes, outputs and activities, indicators and monitoring mechanisms are correctly in place
• Monitor and review progress and impact on an ongoing basis and collect necessary data to ensure regular adjustments 
• Take lead in regular program meetings to keep track of project/program progress including monitoring and maintaining the financial overview 
• Conduct program/project evaluation based on the evaluation plan and compile evaluation reports with support from relevant staff
• Work closely with possible external consultants to conduct program/project evaluation

Reporting

• Keep track of deadlines for donor progress reporting
• Coordinate with program managers and relevant team members to ensure project and program reporting meets the deadlines
• Be the focal person to respond and provide information related to project and program implementation to supervisor, management committee, donors and partners
• Work closely with Communication Unit to produce annual reports and other publications of the institution
• Lead program teams  to document case studies, lessons learnt, and best practices and promote results of the programs

Other tasks

• Other duties assigned by reporting line