Request for Quotation (RFQ) for ICT equipment

RFQ Reference: CJA/IT/2026/001

Submission Deadline: 15 July 2026

1. Invitation to quote

The Cambodian Journalists Alliance Association (CamboJA) invites qualified and experienced suppliers to submit quotations for the Supply of ICT Equipment for the CamboJA Multimedia Studio.

This procurement aims to acquire ICT equipment to support multimedia production and strengthen CamboJA's operational capacity. Interested suppliers are requested to submit their quotations in accordance with the requirements and technical specifications outlined in this Request for Quotation (RFQ).

Suppliers should carefully review all instructions and ensure that their quotations include the required documentation and are submitted by the specified deadline. CamboJA reserves the right to accept or reject any quotation, in whole or in part, and is not bound to award a contract to the lowest-priced quotation.

We appreciate your interest in working with CamboJA and look forward to receiving your quotation.

• Scope of Supply

Interested suppliers are invited to submit quotations for the supply of ICT equipment for CamboJA's Studio, including but not limited to the following:

• Quotation Requirements

Suppliers should provide quotation:

• Company name, address, telephone number, and authorized contact person.
• Complete product description including brand name, model number, and detailed specifications for each item.
• Unit price and total price (including all applicable taxes and delivery charges).
• Delivery timeline from the date of purchase order issuance.
• Warranty terms and conditions (minimum one-year warranty required).
• Valid company registration documents (attached or available upon request).

• Evaluation Criteria

Quotations will be evaluated based on the following criteria:

• Compliance with the required technical specifications.
• Compliance with Cambodian Law
• Price competitiveness and value for money.
• Product quality and warranty.
• Delivery timeframe.
• Supplier experience and after-sales service.

CamboJA reserves the right to accept or reject any quotation, in whole or in part, without providing a reason.

• Submission Instructions

Interested suppliers should submit their quotation electronically in PDF format to:

Email: applications@camboja.net

Subject: Quotation – ICT Equipment for Multimedia Studio

Or suppliers may submit a sealed hard-copy quotation to the CamboJA office: SSP Office Space, 4th floor (G), #48, Samdech Pen Nut St.(289), Sangkat Boeung Kak 2, Khan Toul Kork, Phnom Penh, Cambodia

The quotation must be received no later than 15^th July 2026.

Late submissions may not be considered.

• Procurement Terms and Conditions

• Validity of Quotation: Quotations shall remain valid for at least 30 calendar days from the quotation submission deadline.

• Pricing:Prices shall be quoted in United States Dollars (USD).Prices shall be fixed and inclusive of all applicable costs, including delivery, installation (if applicable), taxes, duties, and any other related charges.

• Delivery: The successful supplier shall deliver the goods to the location specified by CamboJA within the agreed delivery period.

• Warranty: All equipment shall be covered by the manufacturer's warranty. Suppliers shall clearly indicate the warranty period and the process for warranty claims and after-sales support.

• Payment Terms: Payment will be made by issue cheque after successful delivery, inspection, acceptance of the goods, and receipt of a valid invoice, in accordance with CamboJA's financial procedures.

• Evaluation and Award: CamboJA will evaluate quotations based on compliance with the required technical specifications, price competitiveness, product quality, warranty, delivery time, supplier experience, and after-sales service. CamboJA is not obligated to award the contract to the lowest-priced quotation.

• Right to Accept or Reject Quotations: CamboJA reserves the right to accept or reject any or all quotations, cancel or modify the procurement process, or negotiate with one or more suppliers without incurring any liability to the participating suppliers.

• Conflict of Interest: Suppliers must disclose any actual or potential conflict of interest that may affect the procurement process.

• Code of Conduct: The successful supplier shall comply with CamboJA's Code of Conduct and all applicable laws and regulations throughout the contract period.

• Confidentiality: Suppliers shall treat all information provided by CamboJA as confidential and shall not disclose it to any third party without prior written consent.

• Acceptance of Terms: Submission of a quotation constitutes acceptance of all terms and conditions stated in this RFQ.

• Contact Information

For any clarification regarding this Request for Quotation, please contact:

Human Resources and Administration Department
Email: applications@camboja.net
Telephone: 089 843 009

• Annexes
  • Technical Specifications,

  • Conflict of Interest Declaration form (For Suppliers, Vendors, and Service Providers)